The role: Gatekeeper / Guardian to the desk of an extremely busy executive. You need to be a juggler, a diplomat and a significant part of your personality have to be like a Swiss *** confidentiality is King. Your key objective is to optimize the time, effort and encapsulate information in a manner that gives the Chairman a birds-eye view of various key projects and initiatives. You would be reading and prioritizing the incoming communication for the Chairman. Optimize his time by creating a dashboard in order of priority. Develop a management framework and process along with managing, tracking and monitoring the progress of all critical activities and keep the Chairman informed of the status. You would prepare minutes of the meeting, keep an active dashboard of the critical activities across all subsidiaries and follow through with senior leadership within the business to ensure the Chairman is updated on all tasks. Performs business analysis of various key performance indicators of the company and publishes data to all concerned parties. Plan meetings and coordinate visitor activities for the Chairman & Leadership Executive office. Research and assist with the preparation of proposals, policies and procedures. Schedules appointments, phone coverage, travel assistance, filing, *** Prepares documents and presentations for monthly and quarterly reports (Business Area Reviews, monthly reports, *** Attends staff meetings, issue meeting minutes, and manages action items follow up. Provides other admin support to Chairman & Leadership Executives as needed, including speech and document translation. Maintains confidential records and files.
Must have: The incumbent needs to carry above-average communication skills in English and Arabic. Should have excellent written communication in both languages as well. The ability to prepare advanced power points and excel is very important. Attention to detail, ability to multitask and prioritize tasks. Excellent time management skills. Well-developed organizational skills.
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