We are seeking a highly organized and experienced Executive Secretary with a background in healthcare to join our team. The ideal candidate will have excellent administrative skills, strong attention to detail, and a thorough understanding of the healthcare industry. As an Executive Secretary, you will provide high-level administrative support to our GCEO, ensuring smooth operations and effective communication within the organization.
Responsibilities:
- Manage and maintain executive schedules, including arranging appointments, meetings, and travel itineraries.
- Coordinate and communicate with various departments and individuals within the organization to ensure efficient workflow.
- Prepare and distribute meeting agendas, take minutes, and follow up on action items.
- Draft and edit correspondence, reports, and presentations for executive-level staff.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Conduct research and compile data to support executive decision-making.
- Assist in preparing and organizing meetings and preparing minutes of meetings.
- Coordinate and plan special events, conferences, and workshops.
- Collaborate with other administrative staff to ensure effective office operations and support.
- Stay up-to-date with industry trends and changes in healthcare regulations.
- Proven experience as an Executive Secretary or similar role, preferably in a healthcare setting.
- In-depth knowledge of healthcare industry practices, regulations, and terminology.
- Excellent organizational and time-management skills.
- Strong attention to detail and ability to prioritize tasks effectively.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Outstanding verbal and written communication skills.
- Ability to handle sensitive and confidential information with integrity.
- - Proactive and solution-oriented mindset.
- Bachelor's degree in healthcare administration or a related field (preferred).
- Fluent both in Arabic and English
- Female Candidates only.
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