Al Hadeel International Trading Company is seeking a dynamic and experienced HR & Admin Assistant to join our FMCG Company.
Position: HR & Admin Assistant
Place of Work: Jeddah, KSA
Experience: Minimum 2 Years
Nationality: Saudi
Note: Must be fluent in English
Responsibilities:
1. HR Support:
- Assist in recruitment processes, including drafting job descriptions, posting job ads, screening resumes, and scheduling interviews.
- Coordinate onboarding activities for new hires, such as preparing employment contracts, conducting orientation sessions, and assisting with paperwork completion.
- Maintain employee records and files, ensuring accuracy and confidentiality.
- Assist in administering employee benefits, such as enrollment, changes, and claims processing.
- Coordinate employee offboarding processes, including exit interviews and doentation.
- Use government portals such as GOSI, Muqeem, Qiwa, Mudad, Chamber of Commerce, etc., for various tasks.
2. Administrative Support:
- Provide general administrative support to various departments, such as filing, scanning, photocopying, and managing inventory of office supplies.
- Manage phone calls, emails, and correspondence, redirecting them as necessary.
- Schedule and arrange meetings, appointments, and travel arrangements.
- Prepare and distribute reports, memos, and doents.
- Assist in organizing company events, workshops, and trainings.
- Translate various administrative doents, including emails, letters, and reports.
- Prepare different doents like credit form, employee doents etc.
- Maintain and Update vehicle database and inform about renewals.
- Monitor GPS system and prepare report.
3. Payroll and Attendance:
- Assist in the preparation and processing of payroll, ensuring accuracy and timeliness.
- Prepare and Maintain employee attendance records, tracking leaves, absences, and time off.
- Manage employee timekeeping system and address any issues or discrepancies.
- Support HR Manager in implementing and enforcing attendance and timekeeping policies.
4. HR Policies and Compliance:
- Assist in developing and updating HR policies, procedures, and employee handbook.
- Ensure compliance with employment laws and regulations.
- Support HR audits and maintain accurate and up-to-date HR files and doentation.
- Assist in conducting investigations and resolving employee relations issues.
5. Employee Relations:
- Serve as a point of contact for employees, addressing their inquiries and concerns.
- Maintain confidentiality and handle employee information sensitively.
- Assist in promoting employee engagement and maintaining a positive work environment.
- Support employee recognition programs and initiatives.
6. Training and Development:
- Coordinate training sessions and workshops, including scheduling, logistics, and materials preparation.
- Assist in tracking employee training and development activities.
- Support performance management processes and initiatives.
Those interested please email your updated CV to *** Please mention your name and position applying for in the subject.
Requirements:
- Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
- Previous experience in HR and administrative roles.
- Knowledge of HR policies, procedures, and employment laws.
- Fluent in Both English and Arabic.
- Attention to detail and ability to maintain confidentiality.
- Proficient in MS Office Suite and HRIS systems.
- Ability to multitask, prioritize, and meet deadlines.
- Excellent organizational and time management skills.
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