Overall Purpose of Job:
To provide efficient and effective organisational and secretarial support to the Head of School. To manage and deliver activities, projects and processes that support the Head of School’s office with a focus on overseeing, managing and coordinating all communications and requests from the MOE (Ministry of Education). To serve as an English to Arabic and Arabic to English translator for the school.
Main Responsibilities:
· Proactively manages a variety of administrative activities, processes and projects working with the Head of School to ensure efficient and timely delivery
· Is the main point of contact (with the HoS) between the Ministry of Education (MOE) and other educational agencies and ACS Doha
· Liaises with the MOE and other agencies as necessary to ensure an effective and expedient communication and projects work where necessary, whilst building strong relationships
· Ensures the accurate communication of information for the purposes of MOE inspections, data collection, school statistics, ensuring all required paperwork is completed and that information has been reviewed by the HoS prior to submission.
· Effectively maintains information systems and files to ensure accurate, up to date information is kept at all times.
· Produces regular, agreed reports and documentation to enable effective analysis of organisation
· Translates school documentation as needed into Arabic and from Arabic into English
· Builds strong working relationships with key individuals within school and organisation
· Delivers and implements all activities to a high standard utilising knowledge or research of local customs, contacts, international schools
· Proactively works with other departments and attends relevant meetings making a positive contribution
· Provides efficient and helpful responses to internal and external enquiries. Proactively handles queries and seeks to resolve issues on behalf of ACS Doha
· Communicates important issues appropriately and updates regularly and concisely.
· Performs ad hoc duties as necessary
Knowledge and Experience:
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