Position Purpose:
To ensure the smooth and effective running of day-to-day Goods Receiving and stores operation. To control record and monitor the receiving of goods at the company’s receiving b. Maintaining records to properly account for issues and inventories guidelines and stipulations by approved SOPs. Responsible for the total receiving activities including the postage of goods to their point of final delivery.
Essential Functions and Responsibilities:
Inventory Procedures:
• To effectively conduct monthly physical inventories on all areas (Sto and sign all inventory sheets in line with the ser policies & procedures.
• The Monthly inventory will include all kind of stores (Fixed and Portable) including the Machines and Spare Parts one.
• Ensure that the actual Count available in each machine and car are in line with what’s taken out from the store and actual sales (Comparison and alignment: Compare it to actual outgoing products from store, sale and actual account). Report any variances and acce money per machin.
• Produce monthly outlet inventory results detailing any variances, near expiry products, wastage . . . etc.
• Ensure that Price List is updated on each vending machine in order to confirm that each it is priced correctly.
• Ensure that expiry date is checked for every produ (To be removed if less than one month is left).
• Specific Inventory Check to be executed for any of operations team proceeding for any leave.
• Assist Accounts department with goods receiving inquiries and invoice application.
• Produce monthly F & B Cost Control report for senior management detailing achieved cost against budget, inventory results and explaining any action points.
• Provide concise and accurate reconciliation of Food & Beverage costs to the Finance Manager.
Control Procedures:
• Introduce and monitor par stock levels in line with the company policies and procedures.
• Ensure that the used software is updated with accurate data with regards to cost, sale, wastage, stock. . . etc.
• Provide Constructive suggestions for future price structuring of items and products utilizing knowledge of current trends and unit prices.
• Perform continual housekeeping duties on the used software through system security.
• Liaise with Purchasing Manager in charge for any supply or pricing issues.
• Prepare price breakdown of any shipment and calculate the cost: MACHINES, SPARE PARTS AND COFFEE INGREDIENTS for every delivery.
Responsibilities and Authorities:
• Responsible for the cost control and inventories execution
• Employee relations: Maintain good relations with all departments.
• Business contacts: Suppliers, vendors, departments heads and purchasing.
Minimum Requirements:
• Equivalent education level is required.
• Experience is required with minimum 5 years in the field.
• Prior experience in cost controlling and inventories check is a privilege.
• Knowledge required and must be proficient in Microsoft Word & Microsoft Excel in addition to applicable software.
• Knowledge of verbal and written communication in English is a must.
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