Ensure that the reception desk is staffed at all times during working hours. Greet and welcome all visitors to the reception area liaising with all internal departments and managing the arrival of their gues.
Answer, screen and forward any incoming phone calls while providing basic information when needed. Manage and issue visitor passes for all customers as requested from the Departments.
Receive and sort daily ma. Manage distribution of all mail to the office with date stamp upon receiving documents.
Maintain security by following procedures and controlling access (monitor logbook of all incoming and outgoing documents).
Update appointment calendars and schedule meetin. Manage bookings for meeting rooms.
Order relevant stationery through company supplier when required. Perform other clerical receptionist duties such as filing, photocopying, faxing etc.
Coordinate with the office driver for pick off of official documents, bank visits etc.
Ensure that the reception area and meeting room are kept clean and tidy. Perform any other assigned duties.
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