1) Schedule and coordinate meetings, appointments, and travel arrangements for engineers and managers.
2) Manage office duties, such as filing, data entry, answering phones, processing the mail, etc.
3) Documents typing such as correspondence, drafts, quotations. memos, emails, prepare LPO's, prepare reports weekly for management.
4) Perform other administration duties to support the team and Company as requested by management.
5) Plan and coordinate product delivery activities to ensure accurate and timely deliveries to customers.
6) Greet external visitors and provide appropriate guidance as needed.
7) Handling communications with clients and vendors via phone, email, and in-person.
8) Manage incoming telephone calls and take action as required. Screen all calls and proactively handle any routine matters.
9) Answer customer questions about products, prices, products, availability etc.
10) Estimate or quote prices, credit or contract terms and delivery dates.
11) Maintain and update Statement of Accounts.
12) Prepare and issue invoices, follow up on late accounts in a discreet and professional manner.
13) Maintaining petty cash transactions, including writing receipts, preparing payment request forms etc.
14) Keeping And Preparing staff time records.
15) Recording, posting transactions for accounts payab and payroll.
16) Make calls to client for followup on quotations.
a) 2++ years of experience in GCC.
b) Ability to perform and work under different conditions and a team player.
c) Demonstrated ability to manage multiple things.
d) Ability to work under minimum supervision and pressure.
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