We're searching for a Secretary to join our Law Firm in Dubai.
The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature.
These tasks will include working with Attorneys, paralegals, and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time management and organizational skills coupled with the ability to be detail-oriented.
Responsibilities:
• Greet and welcome visitors at the reception Answer screen and forward incoming calls.
• Prepare and edit correspondence letters etc Set up organize and maintain paper and electronic filing system records and monitor deadlines.
• Handle the renewal of official doents such as professional licenses, tenancy contracts, and Diary management and handle the schedule of meeting rooms, Receive and sort mail and handle the dispatch of doents via courier Ensure reception area and meeting room are tidy and presentable.
•Perform other clerical duties such as filing and photocopying, and perform other duties assigned or required from time to time.
• Receiving queries from clients and distributing them to relevant lawyers, liaising with clients.
• Updating and maintaining an existing client contact database.
• Arranging departmental meetings and events.
• Providing administration support to Lawyers, Legal Assistants, and Legal Consultants.
• Doent typing, analysis, and proofing, amending (including track changes), and formatting doents as required.
• Creating and amending doents, managing correspondence, and emails.
• Opening new files on the system, and preparation of client forms.
• Scheduling meetings, taking calls from clients, travel arrangements, billing and filing, and reception duties.
• Scheduling meetings and conferences.
• Drafting doents including legal correspondence, doents, and reports or as directed by the management.
Kindly send your recent CV to: *** with the subject: Secretary
• Advanced Microsoft Office (formatting, track changes, mail merge) Excel (tables and formulas), and PowerPoint
• Experience working within a team.
• Organized and efficient, able to work to tight deadlines
• Fluent, business level, written and spoken English, Arabic communication skills are a plus.
DISCLAIMER: Dear Candidate! You are fully responsible to deal with the employer on the hiring process. GulfJobs.com will not take any responsibility on your hiring process. Genuine employer does not ask money for hiring!