POSITION: Secretary Office Administrator
EMPLOYMENT TYPE: Full Time
EMPLOYMENT LOCATION: Al Manara Tower, Business Bay, Dubai, UAE
SALARY:3,500aed-4,000aed all-inclusive depending on experiences and qualifications
COMPANY NAME: AL OUFOUK GENERAL TRADING CO. (L.L.C)
INDUSTRY: General Trading Company
REPORTING TO: CEO
WORK TIMING: Monday to Saturday, 9:00am-5:00pm
We are looking for a self-driven individual to join our team.
As a Secretary, you will support managers and employees through a variety of tasks related to organization and communication.
And as Office Administrator, the responsibility includes system and technical correspondence, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.
SKILLS REQUIREMENT: Possesses a positive attitude, great communication and strong interpersonal skills Excellent time management skills, ability to multi-task and prioritize work Knowledge in office management systems and procedures Attention to detail and problem-solving skills Proficiency in MS Office Experience working with Board Members or Senior Executives Personal assistant skills Familiarity with UAE labor laws, labor card, visa, emirates id and insurance procedures Well versed in managing payroll and WPS(Wages Protection System) working knowledge in business set up, trade license, establishment card and ejari procedures coordinating with dubai government institution Utility management system (dewa, deyaar, du, Etisalat, aquacool, ect.)
QUALIFICATIONS: Bachelor’s degree in Computer Secretarial, Office Management, Business Administration or any related field Proven minimum 2-3 years working experience in UAE as secretary, office administrator, receptionist, executive assistant, personal assistant, HR Executive or similar role. Female, maximum 35 years old and below Must be currently located in UAE
JOB DESCRIPTIONS AND RESPONSIBILITIES: Handling reception area, facilitate internal and external communication, including emails, phone calls, packages, and correspondence. Provide general support to clients and visitors Manage procurement of office supplies, equipment, and inventory levels, ensuring availability and efficient utilization while adhering to budgetary guidelines. petty cash management, utilization and submission of reconciliation expense report Manages hotel, restaurant, flight booking, travel arrangement, transportation, and necessary doentation, visa requirements for C Level Executive Organize and coordinate meetings, appointments, events, coordinates calendars, both internal and external, by sending invites, booking venues, arranging necessary equipment, and preparing meeting materials. Take minutes and follow up on action items as required. Act as the point of contact among executives, employees, clients, and other external partners Taking down minutes of the meetings and prepare reportPerform as personal assistant to the ceo develop internal processes and filling system, maintains and organized records for both physical and digital copies Provide administrative support including emails, reports, presentations, generations of letters, spreadsheets, and forms. Assist in posting jobs, hiring process and on boarding of employees Managing attendance, payroll, leave allowance, gratuity settlement and WPS system in accurate process Processes company trade licenses, establishment card, ejari, employee visas, emirates ids and insurances effectively and efficiently Coordinating with government entities such as MOHRE, I, GDRFA, DED, TASHEEL, AMER, DOE, RTA and DT Utilities portal management, bill payments, renewal and modification in timely manner
BENEFITS: visa provided health insurance annual ticket to country of origin annual paid leave other benefits as per UAE Labor Law and company’s policy
Interested applicants may share their updated curriculum vitae in the following email address.
EMAIL: ***
SUBJECT: SECRETARY C OFFICE ADMINISTRATOR
Shortlisted applicants will be contacted for initial interview.
DISCLAIMER: Dear Candidate! You are fully responsible to deal with the employer on the hiring process. GulfJobs.com will not take any responsibility on your hiring process. Genuine employer does not ask money for hiring!